By booking tickets, you agree to the terms & conditions and privacy policies set by:
1. Definitions
“Code of Conduct” means any code of conduct specified by the Event Organiser in relation to the Event.
"Conditions" means these terms and conditions of entry for the Event.
"Entry Form" means the website pages or any other online or paper form application process specified by the Event Organiser which must be completed in order to participate in the Event.
"Event" means the event named on the Entry Form.
"Event Organiser" means Active Life Limited, whose registered office is Amphenol Complex, Thanet Way, Whitstable, CT5 3JF and its appointed staff and/or agents.
"Fee" means the entry fee for the Event as set out in the Entry Form.
“National Governing Body” means the organisation or body responsible for the governance, administration and management of the sport or event on a national basis.
“Parent/Carer” means the responsible adult for those participants entering who are under 18 years of age.
"Participant" means the person named on the Entry Form who will be participating in the Event.
“Parties” means the Event Organiser and the Participant and each shall be a “Party”.
“Registration” means the process of the Participant presenting himself or herself to the Event Organiser, or any person designated by the Event Organiser, on the day of the Event to confirm the Participant’s attendance at the Event.
2. Acceptance of Conditions
2.1 These Conditions shall apply in place of and prevail over any terms or conditions (whether or not in conflict or inconsistent with these Conditions) contained or referred to in any documentation submitted by the Participant or in correspondence or elsewhere or implied by trade custom, practice or course of dealing. A variation of these Conditions is only valid if the Event Organiser gives notice to the Participant in writing in any official Event material or correspondence prior to the Event (including via email). The Participant, or Parent/Carer, shall be deemed to have accepted these Conditions upon completion of the Entry Form.
3. Participation
3.1 Where a Participant has been asked to declare if they have a valid membership, permit, licence or affiliation to a National Governing Body during the Event entry process and such membership, permit, licence or affiliation offers the Participant a reduction in their Fee or part refund of their Fee, the Participant shall on request of the Event Organiser produce appropriate evidence of such membership, permit, licence or affiliation at Registration on the day of the Event. In the event that the Participant is unable to produce such evidence, the Event Organiser will not offer any reduction or refund in their Fee, as applicable, and may impose the sanctions detailed in Condition 3.8.
3.2 The Event Organiser may accept junior Participants between the ages of 16-18 years for selected Events. The Parent/Carer, accepts responsibility for the junior Participant and fulfils any safeguarding requirements designated by the Event Organiser while the junior Participant takes part in the Event and complies with all parts of condition 3.6. The Event Organiser operates a full Safeguarding Policy and Procedures, providing assurances that consideration has been made for this age category of athlete participating in a senior event.
3.3 The Participant, or Parent/Carer, is aware of the nature of the Event and the associated risks involved and agrees that he/she is physically capable of competing in the Event and is to be solely responsible for his/her actions and the Event Organiser, its officers, employees, agents, affiliates, associated companies, sponsors or medical advisers are not responsible for any injury or illness that the Participant may suffer as a result of his/her participation in the Event. The Participant, or Parent/Carer, accepts that should any medical or physical condition arise prior to the Event which is likely to affect his/her ability to compete, the Participant will withdraw from the Event in accordance with these Conditions.
3.4 The Participant, or Parent/Carer, agrees to abide by all applicable laws, rules and regulations including any Code of Conduct and any relevant National Governing Body regulations. The Participant shall not be entitled to a refund of the Fees if he or she is disqualified from the Event as a result of an infringement of these Conditions, Code of Conduct or any relevant National Governing Body rules and regulations.
3.5 The Participant must complete the registration process as specified in the information pack which will be issued in advance of each Event by the Event Organiser.
3.6 Participants under 18 years of age are required to have appropriate support from a responsible adult. The responsible adult must ensure that they understand and fulfil all obligations and responsibilities as designated by the Event Organiser in line with the Event Organiser's Safeguarding Policy and Code of Conduct.
3.7 Where an Event requires the use of any equipment and/or personal protective clothing it shall be the Participant’s sole responsibility to provide such equipment and/or personal protective clothing which shall be in a good condition in order to comply with the Code of Conduct and/or relevant National Governing Body rules and regulations as appropriate.
3.8 Where an Event requires Participants to use a bike, the Organiser recommends that all bikes are fitted with working front and rear lights. The Organiser may refuse a Participant from entering an Event where the Organiser deems that 1. The Participant’s lighting arrangements are unsafe; or 2. The Participant’s lighting arrangements do not comply with any requirement or recommendation of a National Governing Body. The Participant shall not be entitled to a refund of the Fees if he or she is not permitted to start the Event due to the grounds set out in this Condition.
3.9 The Event Organiser may introduce cut off times as it sees fit as part of the Event rules, being limits on the time permitted to complete sections of the Event (as initiated by the Event Organiser at its sole discretion) to ensure the safe and proper running of the Event. Participants may be instructed to withdraw from the Event where they fail to complete sections within the specified cut off times.
3.10 The Event Organiser reserves the right at any time to remove Participants from the Event or prevent Participants participating in the Event if it considers such action necessary for safety reasons or to ensure the proper enjoyment of the Event by other Participants or for any other reasonable reason. No refund of the Fee shall be made if the Participant has acted negligently, maliciously, with willful misconduct or otherwise without due care and attention for the Event or other Participants, spectators and members of the public so as to cause his or her removal or where the Event Organiser reasonably considers that Participant removal is necessary for safety reasons.
3.11 The Event Organiser reserves the right to impose sanctions as identified in any Code of Conduct which may include time penalties, disqualification from the Event and/or disqualification from associated events or other events that are offered by the Event Organiser.
3.12 While the Event Organiser takes every care with the staging of the Event, the Participant acknowledges that third party liability, personal accident and personal items insurance are his or her sole responsibility.
3.13 The Participant is required to complete all age related information required on the Entry Form and shall ensure that all age limitations are complied with according to the Code of Conduct and National Governing Body rules and regulations of the Event.
3.14 All decisions and rulings by the Event Organiser, its employees and its agents are considered final. Accordingly, the Participant will comply with all Event rules and all instructions and guidelines given by stewards, marshals, and safety personnel. The Participant acknowledges and agrees that the Event Organiser will organise and run the Event and will have sole authority and be the final arbiter on all decisions relating to the safety, running and organisation of the Event, the rules of the Event, the timings/finish times and the overall position.
3.15 These Conditions are personal to the Participant and the Participant, or Parent/Carer, may not assign any of their rights or obligations under these Conditions without the prior written consent of the Event Organiser. The Participant represents and warrants that the entry to the Event is personal to the Participant and entry into the Event will not be donated free of charge or otherwise transferred, is not purchased as part of any form of business or commercial activity (save as expressly authorised by the Event Organiser), and in particular, may not be resold or offered for resale whether at a premium or otherwise and may not be used for advertising, use as a prize (including in competitions and sweepstakes), travel packages, or for any other trade purposes. Donation, transfer, resale or attempted resale is grounds for seizure or cancellation of the Participant’s entry into the Event without a refund or other compensation.
3.16 The Participant, or Parent/Carer, acknowledges and accepts that circumstances concerning an Event may change from time to time for reasons beyond the Event Organiser’s reasonable control or otherwise, without the Event Organiser incurring any liability and without any rights to withdrawal being accrued by the Participant other than set out in Condition 4 below. The Event Organiser shall use reasonable means to communicate any changes to the Participant as soon as reasonably practicable.
4. Bookings and Payments
4.1 The Participant, or Parent/Carer, must pay the Fee when completing the Entry Form on or before the Event entry deadline as specified by the Event Organiser. Fees for Events are subject to periodic review by the Event Organiser.
4.2 The Participant shall not be eligible or entitled to participate in the Event until full payment of the Fee has been received by the Event Organiser. No payment shall be deemed to have been received by the Event Organiser until cleared funds are confirmed.
4.3 The Event Organiser reserves the right at its sole discretion and in extenuating circumstances to accept Entry Forms and Fees after the closing date specified by the Event Organiser and to modify the process for entry to the Event.
4.4 The Parent/Carer will be required to sign on registration.
4.5 The Participant, or Parent/Carer, may not assign his/her entry to another person without the permission of the Event Organiser. Infringement of this Condition compromises the integrity of the Event and linked events and will normally result in disqualification of the Participant, and the person to whom his or her entry was assigned, from the Event and future events, including linked events.
4.6 Participants, or Parent/Carer, shall notify the Event Organiser of their contact details which will be requested during the Event entry process. In addition, the Participant, or Parent/Carer, must supply a name and contact details to be used as an emergency contact during the event. It is the responsibility of the Participant, or Parent/Carer, to inform the Event Organiser of any changes to their personal and emergency contact details as soon as possible.
5. Cancellations, withdrawals, refunds and entry on the day.
5.1 If the Participant wishes to withdraw from the Event the Participant will not be able to receive a refund under any circumstances, unless at the discretion of the Organiser.
5.2 Any Participant withdrawing from the Event should notify the Organiser in writing or by telephone as soon as possible and before 5pm the day before the event. In exceptional circumstances, Participants may be allowed to roll their entry forward into next years event or onto another event organised by the Organiser.
5.3 Should entry places in any Event become full, interested individuals unable to secure participation will be offered the option of joining an Event waiting list (“the Waiting List”). If a place on the same Event becomes available reasonable care will be taken to contact interested individuals on the Waiting List to invite them to register for the Event by completing the Entry Form on a first come, first served basis. The Organiser may implement Condition 5.5 in this circumstance.
5.4 At its discretion the Organiser may offer entries on the day of the Event and if available, Event availability may be advertised on the Event website. Participants on the Waiting List will be offered priority entry on the day of the Event if a space becomes available due to a Participant not signing in before Registration closes. If the Organiser offers this entry option the Organiser will contact (including by e-mail) the Participant on the Waiting List informing them of this option. The Organiser cannot guarantee the Participant will be offered a place in the Event and the Participant agrees that they may not be offered a place in the Event. The Participant shall be deemed to have accepted these Conditions upon completion of the on Entry Form and/ or placement on the Waiting List.
5.5 If a Participant withdraws from an Event and complies with Condition 5.1 and requests in writing (including by e-mail) a transfer onto another Event offered by the Organiser, the Participant will be required to pay the price difference if the requested Event Fee is higher than the Event withdrawn from. The participant will not receive any refund of the Fee if the requested Event Fee is lower than the Event withdrawn from.
5.6 The Event
Organiser reserves the right to change the time, route or format or cancel
parts of the Event or to organise the Event in a different format for reasons
of safety, compliance with National Governing Body guidelines and circumstances
beyond its reasonable control at short notice. In these circumstances the
Participant will not be entitled to any refund of the Fee and there shall be no
further liability of the Event Organiser whatsoever arising from such change.
6. Limitation of Liability
6.1 The Event Organiser excludes all warranties, conditions and other terms implied by statute or common law are, to the fullest extent permitted by law.
6.2 Nothing in these Conditions shall exclude or limit the liability of the Event Organiser:
6.2.1 for death or personal injury caused by the Event Organiser’s negligence;
6.2.2 for fraud or fraudulent misrepresentation; or
6.2.3 for any other liability which cannot be restricted by law.
6.3 Subject to Condition 6.2 the Event Organiser shall under no circumstances whatsoever be liable to the Participant whether in contract, tort (including negligence), breach of statutory duty, or otherwise, for any damage, losses, actions, claims, demands, proceedings, costs, charges, expenses or any indirect or consequential loss arising under or in connection with the Event.
6.4 The Event Organiser shall not be liable for any actions of any spectators or other third parties.
7. Publicity and Results
7.1 The Participant, or Parent/Carer, consents to the Event Organiser taking photographs or video footage at the Event. Photographs and video footage will be used by the Event Organiser for promotional purposes and may include printed documents or media, editorial coverage, advertising press and use on the internet. Participants who do not wish for their images to be used in such ways must inform the Event Organiser prior to the Event.
7.2 Any film, photographs (by camera or mobile phone), or any other recording of moving or still picture, and all intellectual property in connection therewith (including but not limited to copyright) shall remain the property of the Event Organiser, and where such intellectual property does not automatically vest in the Event Organiser, these Conditions shall constitute a legally binding assignment thereof and/or the Participant shall sign all reasonable documentation required to give affect thereto.
7.3 The Event Organiser will use reasonable endeavors to provide an Event finish time for the Participant however it cannot be held responsible for any technical issues which prevent the provision of such information to the Participant.
8. General
8.1 All Participant information shall be processed in accordance with the Data Protection Act 1998.
8.2 These Conditions (and the documents referred to in them) constitute the entire agreement and understanding of the Parties and supersede any previous agreement between the Parties relating to the Event.
8.3 Nothing in these Conditions shall constitute or be deemed to constitute a partnership between the Parties hereto or constitute or be deemed to constitute either Party as agent of the other for any purpose whatsoever and neither Party shall have authority or power to bind the other or to contract in the name of the other in any way or for any purpose.
8.4 No waiver by either Party of a breach or a default hereunder shall be effective unless in writing and signed by both Parties and any such waiver shall not be deemed to be a waiver of any subsequent breach or default of the same or similar nature.
8.5 To the extent permitted by law all provisions of these Conditions shall be severable and no provision shall be affected by the invalidity or unenforceability of any other provision.
8.6 The Event Organiser reserves the right to amend these Conditions and the Code of Conduct from time to time.
8.7 These Conditions shall be interpreted in accordance with the laws of England and Wales and any dispute arising hereunder shall be subject to the exclusive jurisdiction of the English Courts.
8.8 The Event Organiser reserves the right to refund participants and cancel a booking where a participant has used a discount code but cannot provide evidence that they are attending one of the mass participation events.
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