By booking tickets, you agree to the terms & conditions and privacy policies set by:
Terms Of Event
Charity" means the official charity partner of the Event.
"Conditions" means these terms and conditions of entry for the Event.
"Entry Form" means the website pages which must be completed via the
Online Entry Portal in order to participate in the Event.
"Event" means the event named on the Entry Form.
"Event Organiser" means the Girls Go Strong organisrer
"Entry Fee" means the price of entry into the Event as set out in the Entry
Form. "Deferred Entry" means that in the event that the Participant
withdraws from the Event 90 days or more before the Event he/she will
receive no refund but upon request the Event Organiser will provide the
Participant with a place free of charge in the same Event the following
year, provided the Event takes place and that the Participant retrieves their
place within the stipulated time limits for such Event.
"Event Category" means the different race categories or streams within the
Event "Help Desk" means the official information desk run by the Event
Organiser for the duration of the Event.
"Online Entry Portal" means the Event Organisers online registration
system Participants must use in order to apply, register and pay for their
entry to the Event. "Participant" means the person named on the Entry
Form who will be participating in the Event.
"Race Pack" means the official pack issued by the Event Organiser to the
Participant containing all relevant Event materials.
"Reserved Entry" means a Participant's entry that has been reserved (either
deferred from the previous year or otherwise) for the following year
subject to the Participant completing an Entry Form and paying the
applicable Entry Fee for the Event within the stipulated time limits for
such Event.
"Withdrawal" means once a Participant has received written (via email or
post) confirmation from the Event Organiser acknowledging the
Participants request to withdraw from the Event.
2 These Conditions shall apply in place of and prevail over any terms or
conditions (whether or not in conflict or inconsistent with these
Conditions) contained or referred to in any documentation submitted by
the Participant or in correspondence or elsewhere or implied by trade
custom, practice or course of dealing. A variation of these Conditions is
only valid if the Event Organiser gives notice to the Participant inwriting
in any official Event material or correspondence prior to the Event
(including via email), The Participant shall be deemed to have accepted
these Conditions upon completion of the Entry Form. All references to
Participants shall include Charity Participants unless expressly stated
otherwise.
2.1 The Participant acknowledges that participation in the Event is
physically strenuous. It is acknowledged that participation in the Event
will be physically demanding and the Participant is aware of the nature of
the Event and associated medical and physical risks involved.
2.2 The Participant agrees that he/she is physically capable of competing
in the Event and agrees to be solely responsible for his/her actions and the
Event Organiser, its officers, employees, agents, affiliates, associated
companies, sponsors or medical advisers are not responsible for any injury
or illness that the Participant may suffer as a result of his/her participation
in the Event (unless caused due to the negligence of the Event Organiser).
The Participant accepts that should any medical or physical condition arise
prior to the Event which is likely to affect his/her ability to compete, the
Participant will withdraw in accordance with these Conditions. The
Participant acknowledges the exclusion of liability and indemnity provided
in clause 5 of these Conditions.
2.3 The Participant agrees to abide by all applicable rules and regulations
of the relevant sporting governing bodies that oversee the running of the
Event. The Participant shall not be entitled to a refund of the Entry Fee if
he or she is disqualified from the Event as a result of an infringement of
these Conditions or any such rules and regulations.
2.6 The Event Organiser may introduce cut off times as they see fit as part
of the Event rules, being limits on the time taken to complete sections of
the Event (as initiated by the Event Organiser at its discretion) to ensure
the safe and proper running of the Event. Subsequently, competitors may
be instructed to withdraw from the race in accordance with imposed cut off
times.
2.7 The Event Organiser reserves the right at any time to remove the
Participant from the Event or prevent the Participant taking part in the
Event if in the Event Organiser'ssole discretion, it considers such action
necessary for safety reasons or the proper enjoyment of the Event by other
participants or for any other reasonable reason. No refund of the Entry Fee
shall be made if the Participant has acted negligently, maliciously, with
wilful misconduct or otherwise without due care and attention for the
Event or other participants, so as to cause his/her removal.
2.8 At Race Pack collection at the Help Desk, the Participant must produce
appropriate photographic personal identification acceptable to the Event
Organiser (such as drivers licence or passport). Participants shall receive
an official Race Pack by post prior to the Event to be delivered to the
address provided by the Participant upon their original entry application.
The Event Organiser shall assume no responsibility for the non-delivery of
any Race Packs to Participants after they have been posted. Should the
Participant not receive this Race Pack prior to the Event for whatever
reason whatsoever it is his/her responsibility to contact the Event
Organiser and collect a new Race Pack at the Help Desk prior to the Event.
The Participant understands and acknowledges that the Help Desk may be
busy at periods during the Event days therefore the Participant must ensure
he/she allows a reasonable amount of extra time to collect a new Race
Pack. Participants who at the time of completing the Entry Form supplied
the Event Organiser with a postal address located outside the United
Kingdom will be responsible for collecting their Race Pack at the Help
Desk prior to the Event.
2.9 While the Event Organiser takes every care with the staging of the
Event, the Participant acknowledges that personal accident and personal
items insurance is his or her sole responsibility.
2.10 The Event Organiser will email all communications including offers
of Deferred Entry and Reserved Entry places as well as newsletters and
other relevant Event information to the email address provided by the
Participant upon their original application. The Event Organiser shall not
be held responsible for any computer malfunctions or other technical
anomalies that may occur in the process of sending out such email
communications that may lead to failure of receipt by the Participant. To
ensure receipt of all Event information, it is the sole responsibility of the
Participant toensure they provide the Event Organiser with the correct
email address and postal address and to inform the Event Organiser of any
changes to these prior to the Event within the time limits specified in these
Conditions.
2.11 The age limited per age category will be based on the age of the
Participant on the 31st December of the Event year.
2.12 All decisions and rulings by the Event Organiser, its employees and
its agents are considered final. Accordingly, the Participant will comply
with all Event rules and all instructions and guidelines given by stewards,
marshals, and safety personnel. The Participant acknowledges and agrees
that the Event Organiser will organise and run the Event and will have sole
authority and be the final arbiter on all decisions relating to the safety,
running and organisation of the Event, the rules of the Event, the timings/
finish times and the placings.
2.13 These Conditions are personal to the Participant and it may not assign
any of its rights or obligations under this agreement without the prior
written consent of the Event Organiser. The Participant represents and
warrants that the entry is purchased for personal use only, that it cannot be
donated free of charge or otherwise given away for free, and that it is not
purchased as part of any form of business or commercial activity (save as
expressly authorised by the Event Organiser), and in particular, that the
entry may not be resold or offered for resale by anyone whether at a
premium or otherwise and may not be used for advertising, promotion use
as a prize (including in competitions and sweepstakes), travel packages, or
for any other trade purposes. Donation, give away, resale or attempted
resale is grounds for seizure or cancellation without refund or other
compensation.
2.14 The Participant acknowledges and accepts that circumstances
concerning the Event may change from time to time for reasons out of the
Event Organiser's reasonable control or otherwise, without the Event
Organiser incurring any liability and without any rights to Withdrawal
being accrued by the Participant other than set out in clause 4 below. By
way of example, and for illustration purposes only, car parking
arrangements and issues with hotels, may arise/change but such changes/
issues will not allow the Participant to withdraw and nor will the Event
Organiser be deemed liable except as otherwise set out herein.
3 Bookings and Payments
3.1 The Participant shall complete the Entry Form via the Online Entry
Portal and submit it together with payment of the Entry Fee in accordance
with the Event Organiser's website.
3.2 The Participant shall not be eligible or entitled to participate in the
Event until full payment of the Entry Fee has been received by the Event
Organiser. No payment shall be deemed to have been received until the
Event Organiser has received cleared funds.
4 Withdrawals, Cancellations or Alterations
4.1 The Event Organiser operates a no refund policy. Accordingly, the
Participant is entitled to transfer his/her application to another person to
participate, provided the Event Organiser receives written notice of
cancellation within 7 days of payment of the Entry Fee (payment being
deemed made for the purposes of this clause 4.1 by clicking on the make
payment link on the webpage). During this 7 day period the Participant is
able to cancel his/her entry and transfer their booking for the Entry Fee by
emailing events@runourplanet.com The notice must be received by
the end of the 7 day cooling off period.
4.2 The Event Organiser reserves the right to change the date of the Event.
Should a change of date be made, and the Participant is unable to attend on
the revised date, he/she has three weeks to inform the Event Organiser in
writing from when the change in date is announced to receive a refund of
their Entry Fee. The Participant acknowledges that participant places are
limited and payment of the Entry Fee and reservation of the place has an
effect on logistics and the subscription for the Event. Accordingly, subject
to clauses 4.1 above, the Participant may only withdraw from the Event at
any time, subject to the following:
4.3.1 If the Participant withdraws from the Event 90 days or more before
the Event he/ she will receive no refund but upon request the Event
Organiser will provide the Participant via email with a place free of charge
in the same Event the following year, provided such event takes place i.e.
the Deferred Entry as defined in the definitionsabove. To secure their place
the Participant must complete the online entry process via the Online Entry
Portal no later than 90 days prior to the following year's Event or within
the stipulated time limits for the Event, whichever is earlier. The
Participant shall only be entitled to roll entry over once and it must be for
the following year.
4.3.2 If the Participant pulls out of the Event between 89 days and 8 days
before the Event he/she will receive no refund from the Event Organiser
but upon request the Event Organiser will provide the Participant via email
with a Reserved Entry in the same Event the following year, provided such
event takes place. To secure their place the Participant must complete the
online entry process via the Online Entry Portal and pay the applicable
Entry Fee. The Participant shall only be entitled to roll entry over once and
it must be for the following year. The Participant will be contacted via the
email address he/she has provided upon his/her original application with
instructions on how to retrieve entries. The Participant must notify the
Event Organiser of their intent to take up their Deferred Entry or Reserved
Entry place reserved for them and must also complete the entry process via
the Online Entry Portal no later than 90 days prior to the following year's
Event or within the stipulated time limits for the Event, whichever is
earlier.
4.3.3 If the Participant pulls out of the Event with 120 days or less of the
Event or if the Participant fails to register for the Event he/she will receive
no refund or Deferred Entry or Reserved Entry for any future race or
event. If the participant pulls out of the event before 120 days of the event
they will receive a refund less the initial deposit
4.4 No Participant shall not be entitled to change the Event Category further to
submitting the Entry Form.
4.5 Notice of Withdrawal from the Event must be communicated by
emailing events@runourplanet.com stating clearly your desire to
withdraw and putting the word WITHDRAWAL in subject line of the
email. Withdrawals WILL NOT be accepted by telephone. Date of receipt
of notice will dictate whether or not a Deferred Entry or Reserved Entry is
offered for the following year in accordance with this clause 4.
4.6 The Event Organiser will use its best endeavours to offer the
Participant his/her desired Event Category however the Event Organiser
cannot be held responsible for its availability. All places including
Deferred Entry and Reserved Entry places aredictated by capacity and
subject to availability at the time of application. Should places in any
Event Category of the Event be oversubscribed, the Event Organiser
reserves the right to either offer the Participant a place in a suitable
alternative Event Category for such Event or withdraw the offer of a place.
4.7 In the event the Event Organiser withdraws the offer of a place to the
Participant in the Event for any reason at any time it will provide the
Participant with a full refund of the Entry Fee, with no further liability
whatsoever arising from such Withdrawal. Notwithstanding this clause 4.7
no refund shall be made where otherwise set out herein (including for the
avoidance of doubt clauses 2.3, 2.7 and 2.8).
4.8 The Event Organiser reserves the right to amend the Event format in
their sole discretion or cancel the Event due to circumstances beyond its
reasonable control. In the event of the Event being cancelled it shall
provide the Participant with a full refund with no further liability
whatsoever arising from such cancellation, if the event is changed to
another format the Participant will not be entitled to any refund and there
shall be no further liability whatsoever arising from such change of format
5 Event Organiser Responsibilities/Liabilities
5.1 Notwithstanding anything in these Conditions the Event Organiser
shall not be liable to the Participant for any liability in contract, tort
(including negligence) or otherwise for any loss of business, revenue or
profits, anticipated savings or wasted expenditure, loss or damage of or to
personal equipment belonging to the Participant or any indirect or
consequential loss or damage whatsoever (notwithstanding that such loss
was within the contemplation of the parties at the date of submitting the
Entry Form) arising out of the Participant taking part in the Event or any
other matter arising under these Conditions nor for an aggregate amount
greater than the Entry Fee paid by the Participant. Without limiting the
foregoing, the Event Organiser will not be liable for any actions of any
spectators or other third parties unless otherwise set out herein.
5.2 Accordingly the Participant hereby expressly and irrevocably
renounces, for him/ herself, heirs and successors in title the right to any
recourse or claims whatsoever against the Event Organiser, its officers,
employees, suppliers and/or sponsors and/or persons for whom it is
answerable (the "Associated Parties") as a result of any kind of physical,
mental or other loss or damage of whatsoever nature (including any loss
ofearnings, profits, or pain and suffering) suffered by the Participant,
directly or indirectly, or by his/her family or by any dependents and caused
by an event in any way relating to the Participant s participation in Event,
and the Participant hereby undertakes, for him/herself, heirs and
successors in title to indemnify and hold harmless the Event Organiser,
and the Associated Parties for any costs and/or amount which they or any
of them may be required to pay as a result of any recourse or claim
aforesaid by whomsoever made. The Participant also agrees to indemnify
the Event Organiser and the Associated Parties for any claim, actions,
liabilities or losses resulting from any breach of the Participant s
declarations above and/or the Participant s negligent acts or omissions and/
or wilful misconduct.
5.3 Nothing in these Conditions shall exclude or limit the liability of the
Event Organiser:
5.3.1 for death or personal injury caused by the Event Organiser's
negligence; 5.3.2 for fraud or fraudulent misrepresentation; or
5.3.3 for any matter which it would be illegal for the Event Organiser to
exclude or attempt to exclude liability.
5.4 This clause 5 shall be read and construed and shall have effect subject
to any limitation imposed by any applicable law.
6 Publicity and Results
6.1 The Participant irrevocably consents to:
6.1.1 his/her appearance in the Event being filmed, recorded, incorporated
and exploited in whole or in part in any television programme, film, video
or broadcast of whatever nature by all means and in all media and formats
now or invented after the date of these Conditions; and
6.1.2 the use and reproduction of the Participant's name, likeness,
appearance and photographs, films and recordings by all means and in all
media for the purpose of advertising, publicity and otherwise in relation to
the exploitation of the Event (andfuture events) and/or the promotion of
the Event (and future events) and the commercial rights relating to the
Event (and future events) provided that such use does not imply direct
endorsement by the Participant of any official sponsor or supplier of the
Event.
6.2 Any film, photographs (by camera or mobile phone), or any other
recording of moving or still picture, and all intellectual property in
connection therewith (including but not limited to copyright) shall remain
the property of the Event Organiser, and where such intellectual property
does not automatically vest in the Event Organiser, these Conditions shall
constitute a legally binding assignment thereof and/or the Participant shall
sign all reasonable documentation required to give affect thereto.
Accordingly any such recording shall not be used other than for private
use without the Event Organiser's prior written consent.
6.3 The Event Organiser will use best endeavours to provide an Event
finish time for the Participant however it cannot be held responsible for
any computer result anomalies or any technical malfunctions.
7 General
7.1 These Conditions (and the documents referred to in them) constitute
the entire agreement and understanding of the parties and supersede any
previous agreement between the parties relating to the Event. The
Participant acknowledges and agrees that in submitting the Entry Form
(and the documents referred to in it) it does not rely on, and shall have no
remedy in respect of, any statement, representation, warranty,
understanding, promise or assurance (whether negligently or innocently
made) of any person (whether party to these Conditions or not) other than
as expressly set out in these Conditions.
7.2 Nothing in these Conditions shall constitute or be deemed to constitute
a partnership between the parties hereto or constitute or be deemed to
constitute either party as agent of the other for any purpose whatsoever and
neither party shall have authority or power to bind the other or to contract
in the name of the other in any way or for any purpose.
7.3 No waiver by either party of a breach or a default hereunder shall be
effective unless in writing and signed by both parties and any such waiver
shall not be deemed to be a waiver of any subsequent breach or default of
the same or similar nature.
7.4 To the extent permitted by law all provisions of these Conditions shall
be severable and no provision shall be affected by the invalidity or
unenforceability of any other provision with the remaining provisions if
necessary, being so amended as shall be necessary to give effect to the
spirit of these Conditions so far as possible.
7.5 These Conditions shall be interpreted in accordance with the laws of
England and Wales and any dispute arising hereunder shall be subject to
the exclusive jurisdiction of the English Courts.
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